Executive Virtual Personal Assistant

I’m helping Dracup & Patterson Inc find a top candidate to join their team flexible for the role of Executive Virtual Personal Assistant . You'll empower four principals across three innovative companies through essential logistical and research support. Compensation: USD 0/month Location: Remote (anywhere) Mission of Dracup & Patterson Inc: "To provide strategic and cost-effective legal representation across California matters." What makes you a strong candidate: You are proficient in Virtual assistance. English - Fully fluent Responsibilities and more: Executive Virtual Assistant — Part-Time, On-Call (Remote, Mexico City Preferred). About the Role: - Support four principals across three companies (a law firm, a SaaS company, and an AI startup): Jeff, Alex, Brittany, and Katie. - Part-time, on-call within defined core hours, with clear response-time expectations. What You'll Do: - Book and manage medical and dental appointments for all four principals. - Make restaurant reservations and handle dining logistics. - Book and manage travel: flights, hotels, ground transport, full itineraries. - Coordinate end-to-end logistics for 3–4 tradeshows per year, including: - Flights and hotels for the team. - Booth rental and registration. - Booth furniture (chairs, tables), electrical, internet, carpeting. - Show tickets and badges. - Shipping and on-site coordination as needed. - Research projects: vendor comparisons, travel options, product/service evaluations, background research on people and companies, market and pricing research, and ad hoc deep-dives. - General VA work: vendor coordination, follow-ups, online purchases, calls, and ad hoc projects. Schedule and Availability: - Core hours: 9:00 AM – 6:00 PM Pacific Time, Monday–Friday, but if you're available, we may need you outside those hours (and will pay a 50% higher rate). - Not full-time — on call as tasks come in during those hours. - 15-minute response time strongly preferred during core hours. Communication Channels: - Primary communication with the four principals: text message. - Communication with vendors, service providers, and customers: typically email (and phone when needed). Requirements: - Native-level English, spoken and written. - Competent and comfortable using LLMs (Claude, ChatGPT, or similar) as part of daily workflow — for research, drafting, summarizing, and accelerating tasks. - Reliable high-speed internet, quiet workspace, smartphone with reliable texting. - Strong organizational skills and attention to detail. - Strong research skills — ability to find, evaluate, and summarize information quickly. - Prior VA, EA, or concierge experience strongly preferred. - Experience booking travel and coordinating multi-vendor logistics. - Discretion and professionalism — you'll see personal and business information. Compensation: - Send your hourly requirement Milestone Bonuses: - $300 per tradeshow executed without logistical issues. - $300 at 6 months of strong performance. - $500 at 12 months of strong performance. - $150 quarterly for maintaining 95%+ on-time (15-min) text response rate. Hiring Process: - Application with screening questions and a short intro video. - 30-minute video Your potential leader(s): Jeff Dracup -